Donor reporting, without the calculator evening

Bank statement and receipts in. Reconciled donor report out.

Upload the month's statement pages and receipt photos. Honest Record matches usable evidence to bank payments, rebuilds cash withdrawals, applies your fund's bookkeeping rules, checks every statement row against the running balance, verifies the report currency, and keeps missing or questionable evidence explicit before export.

Upload your first month freeSee a sample report
14-day trial, no cardStatement arithmetic checkedCurrency and evidence gaps checked
August reportREADY TO EXPORT
Matched2 / 2
Reconciliation0.00
Notes0
Statement integrity5 / 5 transaction rows chain correctly
PASS
Cash withdrawals1 split reconstructed from receipts
FOUND
Currency checkStatement and fund both USD
PASS
Learned bookkeeping rulesKnown payees use saved bookkeeping rules
APPLIED
Donor Excel is ready
Hard controls passed
↓
Match the evidenceExact receipts and cash-withdrawal splits
Reuse what was learnedKnown payees follow the bookkeeping rules
Check what mattersBalance-chain integrity plus reconciliation
Stop only when necessaryImmaterial ties are notes, not roadblocks
What changes

The month you do by hand, and the month with Honest Record.

Before
  1. Print the statement, type every line into Excel
  2. Find the receipt for each payment; work out which receipts make up each cash withdrawal
  3. Decide the donor category for every line, again
  4. Split lines that cover two purposes by hand
  5. Add up every column, check the closing balance, find the typo, repeat
  6. Lay out the report the donor expects, print, sign
After
  1. Photograph the statement pages and the receipts
  2. Look at the exceptions Honest Record flags: a payment with no receipt, a receipt not on the statement, a category it was unsure of
  3. Generate the Excel, already in the donor's layout, already reconciled to the bank

Everything the system decided is visible and editable; what it learned from your corrections is applied next month.

What the AI reads, and what the system controls

AI reads and suggests. Deterministic controls decide.

The model is used for
  • Reading statement pages and receipt photos into rows
  • Suggesting a category when no learned rule applies
  • Tidying wording (never names or numbers)
Deterministic checks decide whether the Excel exists
  • Every statement row must satisfy: previous balance minus debit plus credit equals the printed balance
  • Receipts with contradictory amounts or dates outside the statement period are held out of matching
  • Fund currency must match the currency extracted from the bank statement
  • Every line's categories must add up to the line; every column total must add up to the report
  • Opening balance plus income minus expenses must equal the bank's closing balance

These checks catch extraction errors that make the statement mathematically inconsistent. They do not prove that every field was read perfectly, so low-confidence reads and evidence gaps remain visible for review.

How the work is divided
Rules handle the known

Payees your fund has seen before go straight to their column.

AI handles the ambiguous

Reading photos and suggesting categories for new payees, flagged as suggestions.

Controls gate the result

Running balances, currency, serious receipt errors, exact allocations and closing reconciliation control whether export is blocked.

You review the exceptions first

Missing evidence, uncertain readings and unconfirmed classifications are surfaced first. Honest Record reduces repetitive review; it does not replace finance review.

The aim is a financial reporting layer for donor-funded organisations: evidence in, reconciled report out, with remaining gaps explicit and the trail kept.

One reporting run

Evidence in. Report out.

The workflow is designed around the real monthly job: reduce repetitive placement and calculator work, while preserving the controls that catch material statement or allocation errors.

01

Upload the month

Add statement pages plus receipt photos, vouchers, CSV or XLSX evidence. Files are saved under content hashes, so repeated phone filenames cannot overwrite one another.

02

Let Honest Record assemble it

Receipts are matched to bank debits, withdrawal splits are reconstructed, and saved payee rules classify familiar transactions. AI is used only where the rules are insufficient.

03

Review the exceptions first

The workspace highlights bank-only debits, unplaced receipts, uncertain readings, model/fallback classifications and interchangeable evidence so finance reviewers can focus attention where the evidence is weakest.

Hard controls

The report can reconcile and still be wrong.

That is why Honest Record keeps statement integrity separate from closing arithmetic. A corrupted intermediate balance is a blocker even when the final printed closing number still matches.

01

Running-balance chain

Every statement row is checked against the previous balance. A chain break stops Excel generation.

02

Page and account continuity

Missing page continuity, mixed account numbers, mixed periods or a missing opening row are treated as material statement failures.

03

Exact allocations

Every report line must allocate exactly to its amount. A broken split cannot quietly disappear into the final workbook.

04

Closing reconciliation

Opening balance + income − expenses must equal the bank closing balance before the Excel can be generated.

THE WORKSPACE

Every number checked, every exception visible.

The control tower shows whether the statement chains, whether the report reconciles and whether every line allocates exactly. Notes stay informational; only material failures stop the Excel.

Download a sample report (Excel, synthetic example data)

Honest Record workspace on a laptop using synthetic example dataThe same workspace on a phone
PRICING

One plan per organisation. Invite your whole team.

Every plan starts with a free 14-day trial, no card needed. No per-seat charges within your plan’s member allowance. Correcting and re-downloading a report never counts twice.

Starter
$39/month
2 funds · 3 members · 10 reports a month
One small organisation, a couple of funds.
Standard · most common
$99/month
10 funds · 10 members · 50 reports a month
Several programmes and a small finance team.
Pro
$199/month
Unlimited funds and members · 250 reports a month
Larger finance teams and many funds.
Every plan includes
  • Statement reading with running-balance verification of every row
  • Receipt reading (photos, CSV or Excel), matching to bank payments, cash-withdrawal splits
  • Learned categorisation rules per fund, editable by your team
  • The donor-format Excel report with totals, summary, signature lines and a self-checking difference line
  • Team access is included within your plan’s member allowance; sign-in uses an emailed code; learned-rule snapshots stay inside your organisation workspace
  • Uploaded originals are deleted after successful analysis by default; if you explicitly keep originals for an evidence pack, they remain only with that run until deletion or the 60-day retention limit
Is it worth it for your team? Use your own numbers.

We do not publish time-saving claims; fill in what a report costs you today and compare.

What counts as a report: one generated Excel for one fund and one statement period (for example, one fund's August and September report). Re-checking, correcting and re-downloading that same report does not count again. Runs that are blocked by a failed check do not count.

Prices in US dollars per organisation per month; VAT where applicable is added at checkout. Payments are processed by Paddle. Cancel any time; access continues to the end of the period.

Designed for real bookkeeping

Conservative where it matters. Practical where it doesn’t.

Four identical receipts for the same amount against four identical bank lines are not four accounting emergencies. Honest Record records the interchangeability and proceeds because the report totals and donor categories are unchanged.

Over-cautious automation

  • Stops on every plausible receipt tie
  • Requires confirmation clicks on routine learned rules
  • Turns automation into another review checklist
  • Optimizes for theoretical certainty over actual work

Honest Record’s hybrid model

  • Uses deterministic best matches and records equivalent alternatives
  • Lets learned rules handle routine transactions automatically
  • Surfaces exceptions without making every note a blocker
  • Reserves hard stops for material financial integrity failures

Finish the month without rebuilding it by hand.

Open the private reporting workspace, upload the evidence, and let the controls tell you whether the report is ready.

Start your free trial